We live in a world where privacy no longer seems to be a given. (Okay, so these tech and privacy issues don’t actually affect most of the world. Still, in the Western business world, it’s very important!) And when your business is dealing with sensitive data, that can be an alarming thing to think about.
But it is still possible to keep your data protected. Here’s a quick guide on keeping things private in an unprivate world.
The usual suspects
So who is it you have to look out for, exactly? You’ve probably got images in your head of street thugs or nerdy cybercriminals. But there are a lot of other factors you have to consider. Employees are often the cause of trouble in this area. You also have to consider your competitors. Corporate espionage is more widespread than you may think!
A skeptic of the cloud
Cloud services aren’t really the most secure things in the world. The fact is that you’re entrusting the safety of your data to a big target. Sure, it’s unlikely that many of the big names are too vulnerable. In fact, many of them may be more secure than your own servers. But this doesn’t change the fact that you’re allowing another company to handle your data. You should never entrust sensitive information to cloud storage systems.
Encrypting your emails is what will help ensure that only the most no-life hacker could even scratch the surface of your security. It’s not exactly a simple process, but there are plenty of I.T. professionals out there who can help you out. You also have to ensure that any hard drives you use for sensitive data are also encrypted. People often assume that something on a hard drive is safe as long as it’s locked away. But if someone does get their hand on it, it will be very easy for them to access the data.
If you need to get rid of data completely, then it’s important that you do it properly. If you’re deleting things from your computer, then make sure you’re clearing the recycling bin, too. Make sure no-one can restore your computer to a certain date to retrieve files, either. If you’ve got paper documents to get rid of, make sure you’re using a shredder and disposing of the results properly. (People can still stick those pieces together!) If you need to get rid of hard drives, use a hard drive destroyer. No, I did not just make them up. They exist.
There was a time where I would have said that CCTV wouldn’t have to be mentioned in an article like this. Don’t all workplaces use CCTV? Especially such tech-heavy ones as you often find in modern business? But I’ve actually worked in several places that didn’t have CCTV. (And at least two of these places were burgled, so that didn’t work out well for them!)
You should seriously consider getting your workplace properly kitted out with alarms and CCTV. I’m not talking about a camera on every employee, here. But such a setup does promote a secure work culture – and detracts would-be criminals.